SEDGWICK PUBLIC SCHOOLS  USD 439

BOARD OF EDUCATION

SPECIAL MEETING

 DATE/TIME:   WEDNESDAY, JULY 29, 2020; 7:00 P.M.

LOCATION:  SEDGWICK HIGH SCHOOL CONFERENCE ROOM

The Board meeting will be broadcast live on the district’s Facebook page,

“Sedgwick Public Schools” https://www.facebook.com/usd439

* * * * *  A G E N D A  * * * * *

 I.     Call to Order

II.     Approval of Coronavirus Relief Fund Memorandum of Understanding

III.    Approval of Reopening Plan, First Reading

 VI.    Approval of 2020-2021 Calendar, Revised

V.       Adjournment

Parents, Students, and Patrons,

The State Board of Education did not pass the Governor's orders today with a vote of five in favor, five opposed. Many of the comments from S.B.O.E. members voting against the measure highlighted the importance or recognizing the varying impact of COVID-19 in different regions of the state. This leaves the decision to the local school board in each of the 286 school districts across the state.

USD 439 is considering the current COVID-19 conditions in our area and are in close contact with our health experts and other districts in the county. We are committed to opening our schools as soon as we can while also being mindful of the health concerns of all of our families and faculty. We are committed to looking at different learning options for our students and families with varying needs at this time.

The board and faculty of 439 appreciate your patience over the past five months. We look forward to seeing our Cardinal family back in our buildings again as soon as possible. Information will be shared as decisions continue to be made during these ever changing times.

Larry Roth
Superintendent

SEDGWICK USD 439 BOARD OF EDUCATION REGULAR MEETING

JULY DATE/TIME: MONDAY, JULY 13, 2020; 7:00 P.M.

PLACE: SEDGWICK HIGH SCHOOL CONFERENCE ROOM

* * * * * A G E N D A * * * * *

I. CALL TO ORDER

II. APPROVAL OF AGENDA

III. ELECTION OF OFFICERS

1. President -
2. Vice-President -

IV. CONSENT AGENDA

1. Approval of June 8, 2020 Regular BOE Meeting Minutes
2. Approval of Outstanding A/P Warrants in the amount of $224,110.50
3. Approval of Payroll in the amount of $746,313.03 (June, July & Aug. Teachers’, Well Pay, June Hours)
4. Reading and Approval of June 30, 2020 Treasurer's Report
5. 2019-2020 Site Council Annual Reports
6. Appoint Deniece Richardson as Clerk of the Board for the 2020-2021 school year
7. Appoint Rebecca Taylor as Deputy Clerk of the Board for the 2020-2021 school year
8. Appoint Misty Stutzman as Treasurer of the Board for the 2020-2021 school year
9. Appoint Nancy Culp as Deputy Treasurer of the Board for the 2020-2021 school year
10. Appoint John Caton of Martindell Swearer Shaffer Ridenour, LLP as the legal representative of USD 439 for the 2020-2021 school year
11. Designate all home office financial institutions in Harvey County as depositories for USD 439 funds, with Legacy Bank, Sedgwick Branch to maintain all accounts for the 2020-2021 school year
12. Appoint Larry Roth and Deniece Richardson to manage the investment program for USD 439, in accordance with the provisions of KSA 9-1401, for the 2020-2021 school year
13. Authorize Larry Roth and Deniece Richardson to represent the USD 439 Board of      Education in administering the program of the Kansas Public Employees Retirement System for the 2020-2021 school year
14. Authorize Stephanie Hoffsommer to enter into any agreements with the Kansas State Department of Education which may be prerequisite to the initiation and/or the Operation of the National School Lunch Program, Special Milk Program and/or School Breakfast Program for the School Food Authority (school district) and may act for the school food authority in preparing and signing any documents, reports and claims for reimbursement pertaining to the installation and operation of the program for the 2020-2021 school year
15. Appoint Larry Roth as Hearing Official for the National School Lunch Program for the 2020-2021 school year USD 439 BOE Agenda Monday, July 13, 2020 Page 2
16. Authorize the participation of USD 439 in federal programs, under Public Law 89-10 and Public Law 97-35, and to appoint Larry Roth and/or Julie Scott to represent USD 439 in all federal programs during the 2020-2021 school year
17. Designate Conrade Insurance Group for the district's liability, property and vehicle insurance for the 2020-2021 school year
18. Designate the Harvey County Independent as the district's official newspaper
19. Authorize Larry Roth or designee to represent USD 439 as spokesperson for the Board of Education/district
20. Appoint Larry Roth as Freedom of Information Officer
21. Appoint the following as custodians of public records: Julie Scott, grades K-6 records; Mike Hilliard, grades 7-12 records; Deniece Richardson, district records
22. Appoint Mike Hilliard as truancy officer for grades 7-12 and Julie Scott as truancy officer for grades K-6 for USD 439 during the 2020-2021 school year
23. Appoint Kathryn Mosiman as K-12 Homeless Student Coordinator for the 2020-2021 School year
24. Appoint Larry Roth as Hearing Officer for the 2020-2021 school year
25. Appoint Kathryn Mosiman as 504 Coordinator for the 2020-2021 school year 
26. Approval of KASB Membership Renewal for the 2020-2021 school year
27. Approval for First Reading of KASB Recommended Policies and Revisions (Regular June Revision)

V. PATRON COMMENTS

VI. ADMINISTRATIVE REPORTS

1. Elementary School and High School
2. Central Office

VII. ITEMS FROM THE PAST FOR CONSIDERATION AND REVIEW

1. Final Transfers/2019-2020 Fund Balances
2. District Policies, Chapters B and C, Final Reading

VIII. NEW BUSINESS

1. Organizational Plan: 2020-2021 Appointments
   1. Governmental Relations Network Rep. -
   2. Special Ed. Co-op Rep. -
   3. Special Ed. Co-op Alternate -
   4. Civil Rights Officer -
   5. Building Committee Member -
   6. Site Council Rep. -
   7. SIT Committee Member –
   8. PDC Committee Member -
   9. USD 439/City of Sedgwick Liaison -
   10. Negotiations Team -
   11. Negotiations Team Alternate –
   12. Bid Committee – 
2. Organizational Plan: 2020-2021 Resolutions
   1. School Year Alternative - 1,116 Hour Option
   2. Rescind All Policy Actions Established During the Previous Year
   3. Adopt All Current Written Policies
   4. Waiver of Requirements for Generally Accepted Accounting Principles and Fixed Asset Accountin
   5. Authorization for Early Payment of Claims
   6. Board Meeting Dates, Locations, Times
   7. Law Enforcement on School Grounds
   8. Fees for Copies of Public Records
   9. Establish Petty Cash Accounts
   10. Establish Activity Funds
   11. Authorization for Destruction of Records
   12. Employee Health Insurance
   13. Capital Outlay Minimum Balance
   14. State Assessment Test Improvement
   15. Home Rule
   16. Defensive Bus Driving
   17. Emergency Use of Facilities
3. Farmland Rental Agreement
4. Participation in National School Lunch/Breakfast Program
5. KASB Legal Assistance Fund Agreement
6. Publish the 2020-2021 Budget Notice
7. 2020-2021 Budget Hearing - Monday, August 10, 2020 @ 6:45 p.m.
8. 2020-2021 Emergency Operations (Crisis) Plan
9. Approval of Substitute Teacher Handbook
10. Modification of School Calendar
11. District Policies, Chapter F, First Reading
12. Commons Area Remodel
13. Elementary HVAC
14. Proposal for Eagle Scout Project

IX.  EXECUTIVE SESSION

1. Student Matters
2. Non-elected Personnel Matters
3. Negotiations

X. PERSONNEL

1. Employ Student Summer Help
2. 2020-2021 Supplemental Contracts

XI. MISCELLANEOUS BUSINESS

1. 2020-2021 Non-resident Student Application(s)
2. Board Comments

XII. ADJOURNMENT

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SEDGWICK PUBLIC SCHOOLS USD 439
BOARD OF EDUCATION REGULAR MEETING – JUNE
DATE/TIME: MONDAY, JUNE 8, 2020; 7:00 P.M.
PLACE: SEDGWICK HIGH SCHOOL CONFERENCE ROOM
* * * * * AGENDA * * * * *

I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. APPROVAL OF CONSENT AGENDA
     A. Approval of May 11, 2020 Regular BOE Meeting Minutes
     B. Approval of Outstanding A/P Warrants in the Amount of $85,622.41
     C. Approval of Payroll in the Amount of $302,245.37 (May)
     D. Approval of May 31, 2020 Treasurer's Report
     E. Approval of May 14, 2020 PDC Committee Minutes
     F. Approval of SIT Team Minutes 
     G. Approval 2020-2021 Novel List
IV. PATRON COMMENTS
V. ADMINISTRATIVE REPORTS
     A. Elementary School and High School
     B. Central Office
VI. ITEMS FROM THE PAST FOR CONSIDERATION AND REVIEW
     A. Milk Price Increase
     B. Final Reading, Student and Staff Handbooks
     C. Policies for Final Reading, Chapters A and H
VII. NEW BUSINESS
     A. Policies for First Reading, Chapters B and C
     B. Use of District Facilities for July 4th Celebration
     C. 2019-2020 Year-end Fund Transfers
     D. 2020-2021 Class Schedule
     E. Textbook Fees
     F. First Reading, R.L. Wright Building Policies
     G. Permission to Sell Old Scoreboard
     H. Approval of Summer Camps
VIII. EXECUTIVE SESSION
     A. Non-elected Personnel Matters
     B. Student Matters
     C. Negotiations
IX. PERSONNEL
     A. Accept Resignation
     B. Employ Pre-K Paraprofessional for the 2020-2021 School Year
     C. Employ 2nd Grade Teacher for the 2020-2021 School Year
     D. Employ Driver Education Teachers for the 2020-2021 School Year
     E. Employment of Classified Staff for 2020-2021
X. MISCELLANEOUS BUSINESS
     A. 2020-2021 Non-resident Student Applications
     B. Board Comments
XI. ADJOURNMENT

School Board Meetings:  All districts across the state are working to find solutions to hold public board meetings through the restrictions due to the COVID-19 outbreak.  

At this time, the location of USD 439 board meetings will continue to be held in the Sedgwick High School Conference Room, 400 W 4th, Sedgwick, Kansas.  The Harvey COunty Health Department has limited all public gatherings to Ffourty-five (45) or less.   Due to Limited Seating in the board room,  board meetings will also be broadcast live on the district's Facebook page "Sedgwick Public Schools"  https://www.facebook.com/usd439 

Agenda's will be placed on the school website.

Options for Public Comment: Please send patron comments to the USD 439 Board Clerk at patroncomments@usd439.com or mailed to USD 439, Att. Board Clerk, Box K, Sedgwick, KS  67135.  Please refer to USD 439 Board of Education Policy BCBI – Public Participation for the policy and request form.      

Note: Because restrictions due to COVID-19 are quickly changing, board meeting procedures may also change.  Please continue to check the district's web page and Facebook page for updates or changes.

2020-2021 Immunization Requirements

School Board Meetings:  All districts across the state are working to find solutions to hold public board meetings through the restrictions due to the COVID-19 outbreak.  

At this time, the location of USD 439 board meetings will continue to be held in the Sedgwick High School Conference Room, 400 W 4th, Sedgwick, Kansas.  However, Governor Kelly has limited all public gatherings to ten (10) or less.   Therefore, board meetings will be broadcast live on the district's Facebook page "Sedgwick Public Schools"  https://www.facebook.com/usd439  Options for Public Comment during regular board meetings are being explored at this time.  Agenda's will be placed on the school website.

Note: Because restrictions due to COVID-19 are quickly changing, board meeting procedures may also change.  Please continue to check the district's web page and Facebook page for updates or changes.